Privacy Policy for Nelson Workshops
Effective Date: June 19, 2025
1. Who We Are
Welcome to Nelson Workshops. We are committed to protecting your privacy and handling your personal data in an open and transparent manner.
Nelson Workshops ("we," "us," or "our") is the data controller responsible for your personal data.
Company Name: Nelson Workshops
Contact Person: Mees Loman
Email: info@nelsonworkshops.com
Website: www.nelsonworkshops.com
KVK Number: 94700656
This Privacy Policy explains what personal data we collect, why we collect it, how we use it, and what your rights are.
2. What Personal Data We Collect
We may collect and process the following categories of personal data:
Client Data: When you inquire about or purchase our services, we collect contact details such as your name, email address, phone number, job title, and company name.
Participant Data: To provide our workshops, we may process the names, job titles, and email addresses of the individuals participating. We may also collect feedback or input provided during or after a workshop.
Financial Data: We collect data necessary for processing payments and for invoicing, such as bank account details and billing addresses.
Website Usage Data: When you visit our website, we may automatically collect technical data such as your IP address, browser type, and information about your Browse behavior through cookies and similar technologies.
Marketing Data: If you subscribe to our newsletter or marketing communications, we will collect your name and email address.
3. How and Why We Use Your Personal Data
We only use your personal data when the law allows us to. Most commonly, we will use your personal data in the1 following circumstances:
Purpose of Processing | Type of Data | Legal Basis for Processing |
To provide quotes and respond to your inquiries. | Client Data | Performance of a contract (or steps to enter) |
To manage our relationship and deliver the agreed workshop. | Client Data, Participant Data | Performance of a contract |
To process payments and manage our financial administration. | Client Data, Financial Data | Performance of a contract & Legal obligation |
To send pre-workshop materials and post-workshop follow-ups. | Participant Data | Legitimate interest & Performance of a contract |
To improve our website, services, and offerings. | Website Usage Data, Participant Feedback | Legitimate interest |
To send you marketing communications and newsletters. | Marketing Data | Consent |
4. Data Sharing and Third Parties
We do not sell your personal data. We may share your data with trusted third parties who provide services on our behalf, under strict data processing agreements. These include:
Freelance Facilitators: To deliver specific workshops, we may share necessary participant information with our qualified freelance facilitators.
IT and System Administration Providers: For website hosting, cloud storage, and other IT infrastructure.
Financial and Accounting Services: Our accountant and accounting software provider for financial administration.
Email Marketing Platforms: To manage and send our newsletters (e.g., Mailchimp).
Analytics Providers: To help us understand our website traffic (e.g., Google Analytics).
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
5. Data Security
We have implemented appropriate technical and organizational security measures to prevent your personal data from being accidentally lost, used, accessed in an unauthorized way, altered, or disclosed. Access to your personal data is limited to those employees, agents, and third parties who have a business need to know.
6. Data Retention
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements.
By law, we have to keep basic information about our clients (contact, identity, financial and transaction data) for seven years after they cease being clients for tax purposes.
Data provided for marketing purposes will be kept until you withdraw your consent.
7. Cookies
Our website uses cookies to distinguish you from other users. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree.
We use the following types of cookies:
Strictly Necessary Cookies: Required for the operation of our website.
Analytical/Performance Cookies: Allow us to recognize and count the number of visitors and see how they move around our website.
Functionality Cookies: Used to recognize you when you return to our website.
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. You will also be asked for consent via our cookie banner.
8. Your Legal Rights
Under the GDPR, you have the following rights regarding your personal data:
Right of Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You can request correction of any incomplete or inaccurate data we hold about you.
Right to Erasure: You can ask us to delete or remove your personal data where there is no good reason for us continuing to process it.
Right to Restrict Processing: You can ask us to suspend the processing of your personal data.
Right to Data Portability: You can request the transfer of your personal data to you or to a third party.
Right to Object: You can object to our processing of your personal data where we are relying on a legitimate interest.
Right to Withdraw Consent: Where we rely on consent to process your data, you can withdraw that consent at any time.
To exercise any of these rights, please contact us at info@nelsonworkshops.com
9. Complaints
You have the right to lodge a complaint at any time with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), the lead supervisory authority for data protection issues in the Netherlands. We would, however, appreciate the chance to deal with your concerns before you approach the Autoriteit Persoonsgegevens, so please contact us in the first instance.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website. We will notify you of any significant changes.